The existing policy is in good shape. The main updates needed are to reflect Flodesk Checkout as a registration and payment platform, the newsletter opt-in, and a note about event registration data. Here's the updated version:

Privacy Policy HeartScapes, LLC / Ecotheraplay™ Effective Date: January 1, 2026

HeartScapes, LLC ("HeartScapes," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, register for offerings, or engage with HeartScapes, LLC and Ecotheraplay™ in any way (collectively, the "Services").

This website is for nature-based wellness education, creative offerings, workshops, and community experiences. It is not a psychotherapy, medical, or clinical service website.

1) Information We Collect

A. Information You Provide Directly

When you fill out a form, register for an event, join our email list, purchase an offering, or contact us, you may provide:

• Name
• Email address
• Phone number (if you provide it)
• Mailing address (for physical products, if applicable)
• Payment information (processed by third-party platforms)
• Health disclosures or limitations you choose to share prior to participation
• Any message or details you choose to share

B. Information Collected Through Registration & Checkout

When you register for a workshop or event through our Flodesk checkout pages, we collect the information necessary to process your registration and payment, confirm your spot, and communicate event details. This may include name, email, and payment data processed through Flodesk's third-party payment system.

By opting in at checkout, you may also be added to the Ecotheraplay newsletter. You may unsubscribe at any time.

C. Information Collected Automatically

When you browse the Site, we may collect certain data automatically, such as:

• IP address
• Device type and browser
• Pages visited and time spent on the Site
• General location (city/state estimate)
• Referral source (how you found the Site)

This data may be collected through cookies and similar technologies (see Section 6).

2) How We Use Your Information

We use information we collect to:

• Provide access to offerings, workshops, and event registrations
• Send confirmations, reminders, and event details
• Send newsletters, seasonal content, and practice notes (you can unsubscribe anytime)
• Respond to inquiries and provide support
• Process transactions and deliver purchased content
• Improve our website, services, and user experience
• Maintain the security and integrity of the Site
• Comply with legal obligations

3) Sharing Your Information

We do not sell your personal information.

We may share your information only as needed with trusted third parties who help operate our business, such as:

• Website hosting and tools (Wix)
• Email marketing and checkout platforms (Flodesk)
• Payment processors (Stripe, PayPal, or similar)
• Digital delivery tools (Teachable, Kajabi, or similar, if applicable)
• Analytics providers (Google Analytics or similar)

These providers have their own privacy policies and may collect data according to their terms.

We may also disclose information if required to do so by law, court order, or legal process.

4) Your Choices & Communication Preferences

Email Opt-Out You may unsubscribe from emails at any time by clicking the unsubscribe link in the footer of any email.

Updating Your Information You may request to update, correct, or delete your personal information by contacting us at the email in Section 10.

5) Data Retention

We keep personal information only as long as needed to provide services, fulfill purchases, maintain records required for business or tax purposes, and meet legal and compliance obligations.

6) Cookies & Tracking Technologies

The Site may use cookies, pixels, and similar tools to understand how visitors interact with the Site. Cookies may help with site functionality, analytics, and user experience improvements. You can adjust cookie preferences through your browser settings. Disabling cookies may affect how certain parts of the Site function.

7) Security

We take reasonable steps to protect your information using secure platforms and reputable service providers. No method of transmitting data over the internet is 100% secure, and we cannot guarantee absolute security.

8) Children's Privacy

This Site is not intended for children under 13. We do not knowingly collect personal data from children. If you believe a child has submitted personal information, please contact us so we can remove it.

9) Nature-Based Education Disclaimer

HeartScapes, LLC and Ecotheraplay™ offerings are educational and wellness-oriented. They may include practices related to nature connection, creativity, somatic awareness, gentle movement, reflection, ritual, and personal growth.

We do not provide medical advice, mental health treatment, psychotherapy, or crisis services through this website.

If you are experiencing a mental health emergency, call 911 or go to your nearest emergency room. If you need immediate emotional support in the U.S., contact the 988 Suicide & Crisis Lifeline by dialing 988.

10) Contact Us

HeartScapes, LLC Email: [email protected] Website: heartscapesllc.com

11) Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised effective date.

 

Effective January 1, 2026